The Cleverly Platform

Workflow Automation

Your system. Your rules.

Cleverly’s rules engine sits at the heart of its operating system. This allows you to customize Cleverly to your needs and make it work with your other products and processes.

Let the complex and complicated be handled by computer.

Take information out of silos and have the Cleverly system adapt to your ways of working. Whether it is a simple rule for routing approval requirements or a complex chain of processes, Cleverly can help.

Workflow automation can allow

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For many, workflow automation felt like the future. But the future is now. Workflow automation allows Cleverly customers to bring a robust and scalable solution to existing processes and practices.

Rather than having pieces of information sit within spreadsheets or siloed systems, Cleverly codifies your corporate intelligence.

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Contact Cleverly

Speak to the Cleverly team to find out how our rules engine can improve customer and colleague satisfaction levels.

Communications

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Build closer relationships with colleagues, customers and contractors

Cleverly’s built-in communications channel provides an audit of all communication with suppliers and customers. This means you can keep all information within the system and with Cleverly’s ‘listener’ we can even add emails auto-magically.

Clear and complete communication

Cleverly also integrates with your other communications channels to ensure that all stakeholders can see a single source of truth.

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Finance

Reconciliation just got easier.
All your invoices In one place.
Set limits so you’re in control
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Reconciliation just got easier.
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Reconciliation just got easier.

Cleverly has an integrated finance module to ensure that all stakeholders can stay on top of account balances, budgets, thresholds and spend patterns. Data can be exported and uploaded into your accounting software and payments processes in moments.

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Resource Booking

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Your workplace. Made flexible

Your workplace. Made flexible

Cleverly allows your space to efficiently adapt to your needs.

See your spaces in real time

See your spaces in real time

The Cleverly system allows you to see space usage as it happens. With a range of check in and sensor options, the availability of any asset - from rooms to recording studios - can be seen instantly.

Connect to your company tools

Connect to your company tools

Get access to utilization information to see which resources are used and to what degree. Use Cleverly sensor integrations for additional insights on the number of attendees.

Workplace analytics

Workplace analytics

Get access to utilization information to see which resources are used and to what degree. Use Cleverly sensor integrations for additional insights on the number of attendees.

Notifications

Notifications

Cleverly allows your space to adapt to your needs.

Amenities

Amenities

List items and equipment so colleagues can ensure the space is fit for purpose

No Show Protocols

No Show Protocols

Set rules to make sure that abandoned meetings are removed from the system

Centralized Schedules

Centralized Schedules

Let users see availability across all bookable assets so they can schedule meetings accordingly

Interactive floorplan

Interactive floorplan

Let your colleagues see the space they are booking, not just the name

On demand booking

On demand booking

Allow bookings to made immediately either via mobile device or using static screens

CAFM / CMMS

The system you wished existed is now here

Cleverly provides a powerful solution with clean, intuitive design.

Make maintenance and facilities management more meaningful

The Cleverly system provides you with a complete suite of property maintenance and facilities management tools to improve your, and your suppliers’, efficiency. Built for managers, engineers and operatives alike, Cleverly gives you an entire maintenance ecosystem in your pocket or on your desktop.

Planned. Reactive and Quote Management

Planned. Reactive and Quote Management

Cleverly handles both reactive and preventative (or scheduled) works orders. Create custom PPM schedules and route reactive orders to one or all of your approved suppliers.

Workflow automation

Workflow automation

Customize Cleverly to reflect your own processes and procedures. Automate order routing, escalation protocols, notifications and work order generation within your portal.

Asset Management

Asset Management

Asset registers can be easily uploaded. Each asset has a unique identifier which provides attending engineers with location, work history and documentation.

Checklists & Templates

Checklists & Templates

Create standard job templates or work order checklists. Templates can be linked to standard routine maintenance requirements or customized to to your (or your client) needs

Built in communications

Built in communications

Cleverly has a built in chat channel for you to communicate with customers and suppliers. Reminders and notifications are sent either via email, SMS or API integrations.

Occupier & Supplier Portals

Occupier & Supplier Portals

The system is suitable for all your stakeholders. Provide temporary tenants with expiring logins and let suppliers upload documentation and download financial information.

Finance & Reconciliation

Finance & Reconciliation

Cleverly provides a complete finance module allowing you to reconcile incoming payment, set account spending limits and generate invoices for you and your suppliers.

Data & Analytics

Data & Analytics

Your Cleverly system is built to surface operational insights. This includes cost of equipment downtime; spend versus budget and contractor management. All part of the platform.

IWMS meaningful

Manage your workplace. Whatever and wherever that may be.

Cleverly provides a platform for smarter space management. Whether this is managing meeting room bookings or maintaining assets and equipment; dealing with supplier invoicing and surfacing data insights.

Resource booking

Resource booking

Turn any of your assets or spaces into a bookable resource. Integrate corporate calendars and give location information to users.

Managing suppliers

Managing suppliers

Automatically generate your invoices and those of your suppliers. Get information on their performance and communicate with them from within Cleverly.

Sustainability monitoring

Sustainability monitoring

Integrate with any of our sensor partners (or yours) for environmental impact monitoring or have us plug directly into your BMS.

Ticketing system

Ticketing system

Whether it is a customer enquiry or a colleague’s request, Cleverly provides you with integrated ticketing along with automatic notifications and reminders.

More than just a CAFM/CMMS

Cleverly provides you with all the functionality of a powerful CAFM/CMMS with additional features.

Sensor Integrations

Be everywhere from anywhere

Cleverly is a comprehensive cloud-based monitoring solution that uses sensor integrations to trigger system actions.

 Workplace wellbeing

Workplace wellbeing

Improve corporate productivity

Built smart. Smart buildings

Built smart. Smart buildings

Digitize your existing assets

Futureproof FM

Futureproof FM

Power predictive maintenance

Remote monitoring

Remote monitoring

Reduce onsite resources

Minimize manual inputs

Minimize manual inputs

Automate business processes

Reduce downtime

Reduce downtime

Maintain machine health

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Experience the benefits of Cleverly’s sensor driven solutions

Get in touch to find out how we can help you

PPM

Keep on top of your maintenance calendar

Cleverly takes the pain out of PPM

Improve productivity and increase compliance

Cleverly’s PPM solution allows you to automate recurring work orders; generate checklists and compliance requirements; collect and manage PPM quotes; produce and reconcile periodic invoicing.

Set your own schedules

Set your own schedules

Cleverly allows you to configure your own maintenance schedules, whether these be SFG20, SFG30 or a bespoke framework. You and your suppliers will be notified of upcoming visits and followed up automatically if anything is missed. See your PPM schedules at either a property or portfolio level.

Customize compliance requirements

Customize compliance requirements

Compliance means different things to different companies and their customers. With Cleverly’s customizable PPM compliance you can include any compliance requirement and combine it with any time requirement, from hourly to annual. Get real time insight on compliance levels at property level or across the estate and KPI performance as well.

Store and surface service documentation

Store and surface service documentation

Cleverly’s PPM product sits on top of our Asset Management solution. This allows you to create unique identifiers for all your assets, plant and equipment. These identifiers can be scanned by attending engineers to provide them with documentation and work order history, reducing errors and providing robust trend data.

Custom contract and invoicing

Custom contract and invoicing

Our PPM solution allows you to store multiple PPM contracts at property level. Set up schedules per supplier or service line to get granular data on performance and compliance levels. Payment schedules and invoices are created and reconciled as part of the system’s finance module with reminders sent to customers automatically.

Asset Management

Keep compliant. Maintain machinery.

Lifecycle management just got a lot easier.

Cleverly provides an asset management solution that allows you to maintain machinery, assets, plant & equipment throughout all of its life stages. See costs of ownership; surface operating and warranty documentation for attending engineers; log location information

Robust Asset Register

Cleverly allows you to add assets, produce unique identifiers, place assets on floorplans and more. Upload purchase costs, useful life and residual values to get TCO estimates. Track spend versus budget.

Confirm Assets and Attendance

Attach tags and labels to assets using Cleverly’s unique identifiers (QR codes and barcodes). This will confirm the correct asset and physical attendance of engineers by having them scan the code, as well as providing documentation and service history whilst on site.

Real Asset Insights

Cleverly allows you to see costs and operational metrics in real time. Combine with our sensor integrations for condition-based maintenance strategies, downtime logging (with costs) and real time operating data.

Scheduled Tasks

Customize compliance requirements

Compliance means different things to different companies and their customers. With Cleverly’s customizable PPM compliance you can include either a Fire Risk Assessment or a fresh flower delivery. Get real time insight on compliance levels at property level or across the estate and KPI performance as well.

See how the Cleverly system allows you to more efficiently manage assets across your portfolio. Inside we show you how some of the world’s leading property companies and corporations are using

Data & Analytics

Keep compliant. Maintain machinery.

Lifecycle management just got a lot easier.

From spend reduction reports to supply chain management; downtime costs to asset lifecycle management, the Cleverly system provides you with all the information you need to stay on top of operations and spend.

Cleverly is designed to allow you to realise savings and efficiencies using information captured by the system. Not only does Cleverly allow you to see things such as spend history at asset, property or portfolio level it also provides business information and operating data

Manage your own metrics

Manage your own metrics

Cleverly provides more than 50 metrics and data visualisations as standard. You can also create your own to ensure that all your SLAs and KPIs are captured.

Data visualisations, not just numbers

Data visualisations, not just numbers

As well as a comprehensive set of metrics, Cleverly also provides you with graphs and visualisations so that you can make sense of the information.

See how you can save

See how you can save

As well as a comprehensive set of metrics, Cleverly also provides you with graphs and visualisations so that you can make sense of the information.

Performance reporting

Performance reporting

Cleverly also provides you with supplier performance reports as standard. These can be used to indicate where there may be weaknesses or opportunities in your supply chain.

Connections

Make your Cleverly platform even more powerful

Cleverly Connections allows you to benefit from integrations with your other existing (or proposed) software and hardware solutions. Automate even more of your workflow processes by sending information where you need it or using external triggers to execute tasks on the Cleverly system.

Google Calendar

Google Calendar

Use shared calendars for resource booking.

Microsoft Exchange

Microsoft Exchange

Your corporate calendar solution.

Office365

Office365

Team calendar and scheduling.

Slack

Slack

Alerts and notifications where you want them

Data Studio

Data Studio

Create customized reports and dashboard.

Disruptive Technologies

Disruptive Technologies

The world’s smallest sensor solutions.

PointGrab

PointGrab

Smart building occupancy sensors.

Airthings

Airthings

Air quality monitoring solutions.

Pressac

Pressac

Occupancy monitoring sensors.

SlacZapierk

SlacZapierk

Endless further connectivity options

Metabase

Metabase

Data visualizations for informed decision making

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Cleverly provides a complete management solution ensuring your premises run as smoothly as possible and your colleagues are engaged and productive.

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